Job Description
TASKS & ACCOUNTABILITIES:
The Program Officer will manage important relationships across stakeholders & implement activities leading to achievements of results, specifically those related to integrated community case management & behaviour change communication. Under the technical guidance of Senior Manager Program & Communication, responsibilities include (but not limited to);
- Assist in preparation of program related work plan, budget & reports including budget reconciliation.
- Take lead in implementation of program activities at field level, including but not limited to training, communication, collection of monthly reports on defined formats
- Arrange trainings, workshops, seminars, meetings and other events as defined in the work plan, specifically iCCM project including coordination with local suppliers and vendors
- Ensure accurate, reviewed & verified program expenses are submitted within the specified time line to provincial office
- Draft letters and take meeting minutes and share with technical supervisor.
- Identify & develop success and human interest stories on a quarterly basis
- Develop program & project related PowerPoint presentations as and when required
- Maintain routine coordination with government line departments, implementing partners, provincial and PMU teams, INGOs/NGOs and other stakeholders as required
- Share monthly progress and feedback of meetings, discussions & reviews with supervisor
- Verify used RDTs & AMDS against issued stock every month.
- Ensure availability of timely up to date data for quality reports including digitization of data of service providers at each union council/hotspot, warehouse stocks, etc.
- Ensure data is timely input in iCCM software and verified before transfer to DHIS II
- Organize data and other relevant information in timely manner for preparing monthly, bi-annual and annual reports.
- Provide support to supervisor by providing timely data for quality reports including but not limited to donor reports as per donor formats.
- Reviews data shared for errors, missing pages, or missing information and work with team to resolves any discrepancies.
- Keep proper e-record of programme files and other official documents related to programme activities.
- Coordinate with provincial office/PMU for organizing meeting logistics, arrangement of key local and international visitors and staff members, etc.
- Support short-term contracts services including research and facilitate implemented in accordance with their terms of reference
- Timely obtain and forward the invoices of contractors and consultants to relevant department for timely processing, ensuring compliance to requirements.
- Any other assigned given by the supervisor