Job Description
- Manage end-to-end recruitment for assigned positions/departments – from requisition to onboarding.
- Collaborate with department heads to understand hiring requirements and candidate profiles.
- Source potential candidates through job portals, social media, newspaper, employee referrals, and networking.
- Conduct initial screenings, longlisting/shortlisting candidates, and schedule interviews.
- Coordinate with designated panels for scheduling, assessments and interviews.
- Ensure position requisitions (PRF’s) are processed after due validation of budget.
- Coordinate for pre-employment medical, periodic employee medical and maintain record.
- Preparation and issuance of timely processing of job offer letters, appointment letters, completion of onboarding documentation and personnel files as per the defined standards.
- Responsible for employee personnel files record room management.
- Maintain a database of approved vacancies and hiring status.
- Provide recruitment updates and reports to management on a regular basis.
- Facilitate the onboarding process for new hires, ensuring a smooth transition.
- Coordinate induction/orientation sessions in collaboration with Learning & Development.
- Collect and verify new hire documents and ensure timely data entry into HMIS and preparation of personnel file.
- Build and maintain a strong talent pipeline for critical and recurring roles within assigned positions/departments.
- Represent the Indus Hospital in job fairs, recruitment drives, and hiring events.
- Promote the Indus Hospital as an employer of choice to support branding initiatives to attract and retain top talent.
- Maintain and update recruitment records, candidate database, dashboards, position tracker, headcount statistics and metrics.
- Ensure a smooth and professional candidate experience throughout the hiring process.
- Ensure adherence to recruitment policies, standard operating procedures and audit and HR authorities’ matrix.
- Maintain complete documentation for all recruitment processes and audit requirements.
- Support internal and external audits related to recruitment activities.
- Perform any other task assigned by the immediate supervisor that is commensurate with your knowledge and skills.
- Serve as the primary contact for employee relations matters across the campus.
- Address employee grievances promptly and effectively, ensuring fairness and confidentiality.
- Support the Campus HR Lead in the resolution of workplace conflicts through counselling, mediation, and other interventions.
- Maintain detailed records of employee relations cases, grievances, and disciplinary actions in soft data form and also fil relevant document to employee personnel files.
- Investigate misconduct or policy violations in coordination with relevant stakeholders.
- Prepare investigation reports and recommend disciplinary actions in line with ICOE determinations of violations referred in Employee Relations policy.
- Coordinate and facilitate domestic inquiries including disciplinary committee and anti-workplace harassment committee, ensuring due process and documentation.
- Forward financial embezzlement cases to Internal Audit and patient related complaints to Quality & Monitoring Directorate; also, facilitate them when needed.
- Monitor corrective actions and ensure compliance with outcomes.
- Ensure consistent interpretation and implementation of Employee Relation's policies and procedures.
- Keep updated on labor laws and regulatory requirements; ensure organizational compliance.
- Support audits and provide data or reports as required.
- Collaborate with HR colleagues to foster a culture of inclusion, accountability, and respect. Perform employee degree verification through third-party vendor within due time as per policy and make follow-ups for the completion of process.
- Perform employee reference check and ensure the completeness with the record.
- Conduct Indus Code of Ethics (ICOE) sessions regularly to spread awareness among employees.
- Prepare periodic reports on ER cases, disciplinary trends, and engagement outcomes.
- Maintain confidentiality and integrity of employee relations matters.
- Perform any other task assigned by the immediate supervisor that commensurate with your knowledge and skills
Note: “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.